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Meet: 2nd/4th TuesMethodist Church 5:30-6:30pm(Fellowship: 30 min before/after)
Standard Roberts Rules of Order Agenda
C1) Call to Order: Announces the start of the meeting
C2) Attendance Confirmed
C3) Approval of Minutes: Reviews and approves the minutes of the previous meeting
C4) Reports: Includes reports from officers, committees, and other relevant groups
C5) Old Business: Discusses and potentially resolves any unfinished business
C6) New Business: Introduces and discusses new topics and proposals
C7) Announcements: Provides an opportunity for general announcements
C8) Adjournment: Officially end the meeting
16 Member Guidelines
1) Guidelines: Provide clear easy to understand and accessible guidelines2) Start/End Time: Set clear time frames to respect everyone's valuable time3) Kind & Courteous: Treat all members with respect, especially when disagreeing4) Civility: Avoid foul language or inappropriate gestures that might offend5) Privacy: What is shared in the group stays in the group fostering a safe space to grow, and blur faces in shared images unless permission is granted.6) Belonging: Foster a welcoming and inclusive atmosphere7) Community: Encourage ongoing positive, productive, conversation and social interactions8) Personal Attacks: No harassment, hate speech, bullying, discrimination, or spreading rumors/gossip9) Participation Encouraged: Actively invite and welcome all members to contribute & connect10) Topic Specific: brief relevant comments/posts should relate to current topic or agenda item11) Disagreement: Engage in constructive discussions even when your opinions disagree12) Interrupting: Encourage active listening, respectful engagement, and speaker brevity13) Member Achievements: Acknowledge and celebrate member successes14) Members/New: Make new members feel included and encourage them to participate15) Promotions/Spam: No self-promotion, spam, and irrelevant links/content16) Conflict Resolution: Directly engage with members to resolve conflicts in a friendly timely fashion
1) Guidelines: Provide clear easy to understand and accessible guidelines2) Start/End Time: Set clear time frames to respect everyone's valuable time3) Kind & Courteous: Treat all members with respect, especially when disagreeing4) Civility: Avoid foul language or inappropriate gestures that might offend5) Privacy: What is shared in the group stays in the group fostering a safe space to grow, and blur faces in shared images unless permission is granted.6) Belonging: Foster a welcoming and inclusive atmosphere7) Community: Encourage ongoing positive, productive, conversation and social interactions8) Personal Attacks: No harassment, hate speech, bullying, discrimination, or spreading rumors/gossip9) Participation Encouraged: Actively invite and welcome all members to contribute & connect10) Topic Specific: brief relevant comments/posts should relate to current topic or agenda item11) Disagreement: Engage in constructive discussions even when your opinions disagree12) Interrupting: Encourage active listening, respectful engagement, and speaker brevity13) Member Achievements: Acknowledge and celebrate member successes14) Members/New: Make new members feel included and encourage them to participate15) Promotions/Spam: No self-promotion, spam, and irrelevant links/content16) Conflict Resolution: Directly engage with members to resolve conflicts in a friendly timely fashion
Example Structure
Ex Meetings: Standard meeting pattern twice a month for full membership to review each team's progress and to build community (ex 2nd/4th Tues 5:30-6:30pm). Teams meet as desired following objectives agreed to by the full group. Business section of meeting follows standard Roberts Rules of Order agenda with minutes to record progress and share with others. For flexibility, hybrid meetings and voting will be used when possible for maximum participation/inclusion (ex. zoom option and online proxy voting). Each meeting will have a facilitator for efficient agenda management and a recorder to take minutes and post on the website for all members to read.
Ex. Standing Committee: Membership, Finance/Resource, Events/Rally, Communications/PR, Outreach/Partnerships, etc Ex. Teams: Dist 6 Accountability/Vance, Public Education Support, Christian Nationalism, Separation Church/State, etc.. Ex. Mission/Vision: Defend Democracy & Fight Fascism while supporting: Liberty & Justice for ALL; the Constitution; Declaration of Independence; and free/fair elections. Ex Goals: 1) Diversify group to reflect community demographics, 2) Help elect government officials that support our mission, 3) Support quality inclusive education for all residents, etc…. Ex. Objective: 1a) 10% population by age group: 18-24, 25-34, 35-44, 45-54, 55-64, and 22% for 65+ Ex. MembershipMembers agree to take action to support our mission; empower our fellow team members; follow the member guidelines; etc…
Ex Meetings: Standard meeting pattern twice a month for full membership to review each team's progress and to build community (ex 2nd/4th Tues 5:30-6:30pm). Teams meet as desired following objectives agreed to by the full group. Business section of meeting follows standard Roberts Rules of Order agenda with minutes to record progress and share with others. For flexibility, hybrid meetings and voting will be used when possible for maximum participation/inclusion (ex. zoom option and online proxy voting). Each meeting will have a facilitator for efficient agenda management and a recorder to take minutes and post on the website for all members to read.
Ex. Standing Committee: Membership, Finance/Resource, Events/Rally, Communications/PR, Outreach/Partnerships, etc Ex. Teams: Dist 6 Accountability/Vance, Public Education Support, Christian Nationalism, Separation Church/State, etc.. Ex. Mission/Vision: Defend Democracy & Fight Fascism while supporting: Liberty & Justice for ALL; the Constitution; Declaration of Independence; and free/fair elections. Ex Goals: 1) Diversify group to reflect community demographics, 2) Help elect government officials that support our mission, 3) Support quality inclusive education for all residents, etc…. Ex. Objective: 1a) 10% population by age group: 18-24, 25-34, 35-44, 45-54, 55-64, and 22% for 65+ Ex. MembershipMembers agree to take action to support our mission; empower our fellow team members; follow the member guidelines; etc…
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