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Mtg Aug 20

Old Meeting Agenda Overview

https://board-room.org/blog/roberts-rules-of-order-agenda/

Over 70% of all meetings are unproductive and unnecessarily long. There are many solutions for that, but a well-structured agenda bears fruit. It can cut meeting time by up to 80% and drastically improve decision-making. Many organizations refer to Robert’s Rules of Order while making agendas…

https://www.zoom.com/en/blog/meeting-agenda-examples/

An agenda transforms a meeting from an aimless time-drain into a focused, outcome-driven event, which is especially important for small businesses where time and resources are at a premium. Meeting agendas set clear expectations, guide the conversation, and keep everyone focused on the goals at hand.

A) Why create an agenda for every meeting? Meetings are an investment of your team’s time, and an agenda is the best way to get a positive return on that investment. Without an agenda, meetings tend to be unproductive and leave attendees frustrated. Creating a meeting agenda is so important because it helps you:

A1) Keep everyone on the same page: An agenda outlines the topics you plan to discuss and the order in which you’ll address them. This provides all attendees with the meeting’s purpose, expected outcomes, and their role in achieving those goals.

A2) Enable preparation: Sending an agenda ahead of time allows attendees to prepare for the meeting. They can gather their thoughts around each topic of discussion and even do some pre-reading if needed. This results in more constructive conversations and input during the meeting itself.

A3) Keep the meeting focused: The meeting organizer can allocate time limits for each topic to keep the conversation on schedule. If certain discussions start to drag on, the agenda provides an easy reference point to table that topic and move on to the next item.

A4) Provide follow-up guidance: You can use an agenda after the meeting to determine any follow-up actions or next steps. Attendees can look back at the agenda to identify owners and deadlines for any tasks assigned during the meeting.

B) Agenda Announcement:

B1) Meeting goal: Explain why you’re meeting and what you aim to accomplish. Be specific about discussion topics and desired outcomes.

B2) Date, Time, & Location: It may seem obvious, but don’t forget the basics! Include the date, start and end times, and exact meeting spot, whether that’s in person or virtual.

C) AI Robert's Rules of Order agenda template provides a structured framework for meetings, ensuring fairness and efficiency by following established procedures. Allocate time for each agenda item to maintain a productive pace.

C1) Call to Order: Announces the start of the meeting.

C2) Attendance Confirmed

C3) Approval of Minutes: Reviews and approves the minutes of the previous meeting.

C4) Reports: Includes reports from officers, committees, and other relevant groups.

C5) Old Business: Discusses and potentially resolves any unfinished business from previous meetings.

C6) New Business: Introduces and discusses new topics and proposals.

C7) Announcements: Provides an opportunity for general announcements.

C8) Adjournment: Officially ends the meeting after confirming next meeting time/location.

C9) Website Post: Post minutes to website with Agenda for future meeting.

Meeting Reference Examples:

https://www.zoom.com/en/blog/meeting-agenda-examples/

https://idealsboard.com/roberts-rules-of-order-agenda/